Bookkeeper (Part-time)

QUALIFICATIONS:

  • Book keeping or accounting diploma or work experience equivalent.

  • 5 years of book keeping experience including AP, AR and GL experience in a fast paced environment

  • Knowledge of not for profit and charity environment essential

  • Must commit to continued professional development.

  • Excellent communication, interpersonal, organisational and time-management skills, proficient in MS Office products and QuickBooks; knowledge of Great Plain software an asset.

  • French language an asset

  • Word Processing Skills including maximum comfort with use of Microsoft Applications and Web Based Applications.

  • Positive attitude and independent worker; ability to take responsibility and be accountable; ability to deal with change in the workplace and be innovative; respectful of others.

  • Knowledge of not for profit and charity environment essential

DUTIES AND RESPONSIBILITIES:

Financial Records

  • to maintain accurate and up-to-date computer based accounting records

  • to enter monthly payroll remittances to Canada Revenue Agency

  • to reconcile T-4’s as annually in consultation with the Data Base Administrator and bookkeeping support.

  • to enter WSIB remittances and reporting as required in consultation with bookkeeping support

  • to manage petty cash

  • to produce and assist with financial and statistical reports on a monthly and annual basis as required

  • to enter accounts payable for processing on a timely basis, ensuring correct GL coding

  • to enter accounts receivable for processing on a timely basis, ensuring correct GL coding

  • to monitor activity in General Ledger

  • to administer Accounts Payable from receipt of invoice to produce A/P cheques and arrange for signatures; issue cheques

  • to manage all online banking and payments

  • prepare monthly bank reconciliation

  • to apply for HST rebate in consultation with bookkeeping support.

  • to assist with year- end audit preparation in consultation with bookkeeping support.

Data Administration and Payroll:

  • To provide data administration back up and overflow*

  • To provide payroll administration on a back-up basis**

  • To provide receipting process activities as a team member and back-up to the Data Base Administrator*

(c) Gifts and Gratitude as it relates to finance

  • SUMAC Administrator and trainer in collaboration with the Data Base Administrator.

  • to maintain financial database in QuickBooks and receipts in SUMAC

  • to support the submission of the annual T3010 return in consultation with bookkeeping support

  • to support the fundraising efforts of the organization

WORK ENVIRONMENT:

  • Able to work independently

  • Frequent disruption

  • Ability to lift boxes or move furniture

  • Busy office environment.

Forward your resume to kwoodland@matthewshousehospice.ca or dwalker@matthewshousehospice.ca.